Hello Field Hockey Community!

The Victoria Junior Field Hockey Association would like to invite you to the 2020 Annual General Meeting. They are looking for some new Board Members to join our team. They are looking for people who are interested in getting involved in the field hockey community and helping the next generation.

For interested parents, you will have a direct hand in shaping the association to benefit all children in our sport. This is a great way to acquire some professional development in a volunteer organization and to give you a chance to offer your ideas and perspective.

The AGM will be held on Thursday December 10, 2020 at 7pm via ZOOM. Everyone is welcome to attend the AGM.

Join Zoom Meeting
https://us02web.zoom.us/j/85846490301?pwd=N1V5OEE4MVJxMjZHc3hnUG1mNVZpQT09

Meeting ID: 858 4649 0301
Passcode: 659736

The order of business will be as follows:

1. Call to order
2. Approval of agenda
3. Approval of previous minutes – September 16, 2019
4. Treasurer’s report – Charles
5. Chair’s report – Shibby Claire
6. 2020-2021 Season- What it will look like with Covid
7. Elections

• President – Shibby Claire (incumbent)
• Vice-President – Jim Knight
• Secretary – Shalegh Ringma (incumbent)
• Treasurer – Charles Goodmanson (incumbent)
• Girls Coordinator – Julie Williams/Lauren Goodmanson
• Boys Coordinator – Jim Knight/Meena Sran
• Directors-at-Large Kelvin Kum & 2 vacant positions
9. Other business

The Pan American Hockey Federation continues promoting the #HockeyForAll Project.

You are invited to the presentation of the program on November 27, 2020 at 5pm (Pacific Time) – 8 pm Miami.

The Webinar will last an hour.

We look forward to your participation

Sign Up Now: https://panamhockey.wufoo.com/forms/hockey-for-all-i-seminar-field-hockey-inclusive/

Back to UVIC this weekend! To be able to continue to play our sport, we must follow the requirements set out by FHBC, ViaSport, VILFHA and UVic:

Before the game

• Do a health check – are you exhibiting any symptoms of illness? If so, STAY HOME.
• Bring only what you absolutely need – stick, mouthguard, water bottle. Minimize bags and gear and keep yours apart from others’ belongings.
• Stay 2 metres apart when not playing It does not matter if you are in the same cohort as someone else in another situation (i.e. school).
• Enter the field through the farthest gate from the road.
• Wear a mask onto the field. You can take it off for warm-up and play
• Use hand sanitizer as you enter the field.
• Bring your completed attestation form. Updated forms are available here. All forms will be shredded after 30 days.
• Do not touch any equipment with your hands, including balls and the goal. If a goal needs to be moved players should use the sanitizer spray bottle provided to disinfect the surfaces before and after moving the goal.

During the scrimmage

• Spectators are not allowed.
• No cheering before the scrimmage.
• No high fives after goal scoring.
• No cheering at the end the scrimmage.

After the scrimmage

• Put your mask back on.
• Maintain your 2 m distance from others.
• Exit through the closest gate to the road.
• Sanitize and wash your hands.

Important notes:
- Travel outside of your home community is not permitted – anyone coming from outside of Victoria should not come.
- Please do not feel you have to participate. We completely understand that different people have different risk requirements, assessments and some have more exposure to more vulnerable people. This is a fun, scrimmage season – with no obligations.
- Let’s run around, play good hockey, have fun and support each other – as safely as possible.

We’ve got you covered – see you at the field!

The VILFHA Safety Plan outlines the measures that will be followed to keep coaches, athletes,  volunteers, and visitors safe. The plan will align with guidelines and orders provided by  public health authorities, ViaSport, Field Hockey BC (FHBC), and Field Hockey Canada (FHC). 

The primary objective of the Safety Plan is to prevent the  transmission of Covid-19. The secondary objective is to ensure the ability to track all possible  transmission in the case of an outbreak. 

We will continue to adapt measures in response to public health guidance as  our current environment is continually evolving. This plan is fluid and will be updated as needed. 

VILFHA is adopting a Program Cohort model which limits Cohorts to maximum 42 athletes, 3 Coach/Leaders and 2 Safety officers with 2 Umpires. There can be no more than 49 participants based on Public Health order limiting gathering size.
Spectators are discouraged from attending. Any spectator must be off the field and outside the fenced area. They are requested to maintain 2 m physical distancing at a minimum.

Roles & Responsibilities
All participants:
• Stay up-to-date on current public health recommendations. 
• Complete self-assessment (screening) before coming to the field hockey pitch. Do NOT  come if you respond YES to any of the screening questions. STAY HOME if you are  feeling unwell. Self assessment tools are available at https://bc.thrive.health/
• Follow public health guidelines on personal hygiene and physical distancing.
• Wear appropriate training clothing and bring only your water bottle(s) and stick. 
• Maintain 2 m distance at all times when off the field of play (outside the white lines)
• Do not share water bottles, personal gear, food etc. 
 
Communication
Up to date guidelines for Return to Play are posted on Field Hockey BC https://fieldhockeybc.com/and ViaSport  https://www.viasport.ca/

Relevant  adjustments to safety measures will be made and participants will be alerted by email and update to VILFHA web page https://vilfha.teampages.com/

Coaches, players and volunteers will be trained on facility and equipment cleaning  protocols.  

Public Health Awareness
Public health advice on COVID-19, including symptoms and measures to reduce  transmission, will be posted on signs
Athletes, coaches and staff are asked to review and agree to safety measures

Screening 
All players and volunteers are required to complete a COVID attestation form prior to entering the turf area.
Anyone who is feeling unwell MUST stay home. 
Coaches, Safety Officers and Umpires have the ability to deny entry to anyone who answers yes to any of the  screening questions or whose disregard for safety measures puts other at risk. 

Facility Access & Flow
Cowichan Sportsplex
enter through the gate and provide COVID attestation form to Safety Officer,
maintaining 2 meter distance from others participants then go to their designated  space to drop off their personal belongings. 

Players not involved in a scrimmage may train in the ‘warm-up area’ near the gate when other members of their cohort are scrimmaging

Only participants within a cohort may be admitted onto the field – this includes the warm-up area (ie Div 1/2 may not use the warm-up area when Div 2/3 is playing

Cleaning, Hygiene & Sanitation
Clean and/or disinfect high touch surfaces at the beginning and end of each training session.
Each cohort will be provided with cleaning and sanitizing supplies
Balls will be washed with soap and water following use
Cohorts will keep their balls and Safety Officer pinnies separate for duration of the season – ie cohorts will not share balls or pinnies

Medical and Public Health Response Plan and Management of New and  Suspected Cases
Anyone who complains of feeling ill while at the field during training will be asked to  leave immediately and complete self-assessment or further assessment/medical attention as warranted Island Health’s COVID-19 Call Centre: 1-888-268-4319 https://www.islandhealth.ca/learn about-health/covid-19 

Anyone onsite will be asked to  wash their hands and all equipment and surfaces touched by the individual will be cleaned  and disinfected immediately.  ).  

Information for contact tracing will be provided to public health officials by the VILFHA president or other executive as requested for contact tracing. Contact information is maintained and names of participants will be stored for 1 year.
Insurance 
Participants must be registered with Field Hockey BC

Equipment Cleaning Protocols 
Training Equipment 
• Clean balls with soapy water and rinse. 
High Touch Points
• Entry and exit gates – clean with disinfectant wipes
Personal Hygiene 
The virus that causes COVID-19 is spread through droplets when you cough, sneeze, talk or  when you touch an infected surface and then touch your mucus membranes (eyes, nose,  mouth). 
• Practice physical distancing. 
• Wash your hands for at least 20 seconds often. 
• Avoid touching your face. 
• Cough or sneeze into your elbow. 
• Keep water bottle in backpack or zip-lock bag (along with hand sanitizer) • Do not spit or clear nasal passages. 

http://www.bccdc.ca/health-info/diseases-conditions/covid-19/self-isolation – Self
BC Government Link 
https://www2.gov.bc.ca/gov/content/safety/emergency-preparedness-response-recovery/covid-19- provincial-support/bc-restart-plan 
ViaSport Links 
https://www.viasport.ca/news/return-sport-guidelines-help-bc-sport-organizations-plan-reopening https://www.viasport.ca/news/province-takes-action-support-return-sport
BC COVID 19 App & Self-Assessment Tool: https://bc.thrive.health/covid19/en