The Junior League have been working hard to get up and running for the 2021 season and we would love your help in spreading the word. Forwarding this e-mail to a friend, neighbour or fellow parent is an easy way to help us grow our sport. We have limited capacity this year due to the PHO restrictions so we want to communicate really early the upcoming registration date.

Registration will open Friday, February 12 at 7:00 a.m. and it will be first-come, first-served.

We have a number of modifications for this year’s season in order to follow the Public Health Officer’s guidelines for youth sport. Most notably, you will notice that our plan is to run our season in accordance with Field Hockey BC and ViaSport’s Stage 1 Return to Play Framework. This means that participants will be focusing more on technical skills and skill games that take place with physical distancing from others at all times. The biggest change you will notice is that there will be no game days and no games at the end of practice.

In addition, there will be no spectators allowed in or around the facility except for our Kindies (age 5-6) age group which will require a parent per participant for each session.

The numbers of participants per age group this year is somewhat lower than previous years to ensure we are in line with field maximums.

The full details of what to expect this season are listed on our website here:
http://victoriajuniorfieldhockey.ca/clubs/393/pages/182507

We hope you will be able to join us this season.

Mark your calendars and register online at the below link starting at 7:00 am on Friday, Feb. 12: https://victoriajuniorfieldhockey.spappz.com/register

If you would like to join us as a volunteer lead or assistant coach please fill out this form or e-mail Ali Baggott (alilee05@gmail.com) for more details.

Thanks,

Victoria Junior Field Hockey Association
E-mail: info@victoriajuniorfieldhockey.ca
Web: victoriajuniorfieldhockey.ca

As Dr. Bonnie Henry has extended the order on adult sports and gatherings until February 8th, we won’t be able to come together as a community in person for at least another month.

Until then, stay safe!
VILFHA Executive

In preparation for the upcoming Field Hockey BC Annual General Meeting on February 10th, 2021 (6.30pm), the Field Hockey BC Board of Directors and Staff wish to reach out to inform the membership that the 2021 AGM will be hosted in a VIRTUAL capacity utilizing both video conference and web-based voting technology.

Given the current restrictions imposed on group gatherings by the BC Public Health Office, the expectation is that an in-person hosted AGM will neither be possible nor appropriate in February 2021. As a result, FHBC is providing a series of advance notices to membership beginning with this communique outlining a calendar timeframe for the submission of information and documentation ahead of a virtual AGM:

AGM Date: February 10, 2021 at 6.30pm
Deadline for Submission of Nominations to the Board of Directors: January 18, 2021
Deadline for Submission of Formal Motions: January 18, 2021
Release and Posting of Proxy Form Template: January 20, 2021
Deadline for Submission of Proxy Form to FHBC: February 3, 2021
Deadline to Register as an Individual Voter: February 3, 2021
Deadline to Register Questions in advance of the AGM (Optional): February 5, 2021
Virtual AGM Trial Run (Internal): February 8, 2021

The timeline above recognizes the level of complexity required when considering a virtually hosted AGM and in particular sets realistic submission deadlines designed to enable FHBC to pre-load election, motion, and voting detail into the supporting technology. Once such detail has been pre-loaded sufficient time remains for FHBC to communicate with members (most specifically voting members) as to how such technology will be utilized both in advance of and at the AGM.

FHBC intends to provide similar AGM updates/reminders scheduled for membership dissemination on January 4, 2021; January 20, 2021; and January 25, 2021. Each AGM update is intended to provide guidance as to due process ahead of pertinent calendar deadlines.

This first AGM notice provides the opportunity to introduce due process for nominations to the FHBC Board of Directors:

FHBC Board of Director Nominations

The following four FHBC Board of Director positions are up for election in 2021:

• Vice-President
• Domestic Director
• Marketing Director
• Athlete Program Director

FHBC has posted the terms of reference for each position above and the applicable nomination form in the Annual General Meeting page of the FHBC website www.fieldhockeybc.com/annual-general-meeting-agm/. You can also find these documents attached to this email. To nominate an individual for any of the Board of Director positions above, please complete a nomination form and return the form by January 18, 2020 to info@fieldhockeybc.com. A reminder will be included in the January 4, 2021 update to follow.

In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2021 FHBC AGM.

Yours in sport,

Margaret Johnson
Vice-President
Field Hockey BC

December 21, 2020
More details: https://fieldhockeybc.com/annual-general-meeting-agm/

Hello Field Hockey Community!

The Victoria Junior Field Hockey Association would like to invite you to the 2020 Annual General Meeting. They are looking for some new Board Members to join our team. They are looking for people who are interested in getting involved in the field hockey community and helping the next generation.

For interested parents, you will have a direct hand in shaping the association to benefit all children in our sport. This is a great way to acquire some professional development in a volunteer organization and to give you a chance to offer your ideas and perspective.

The AGM will be held on Thursday December 10, 2020 at 7pm via ZOOM. Everyone is welcome to attend the AGM.

Join Zoom Meeting
https://us02web.zoom.us/j/85846490301?pwd=N1V5OEE4MVJxMjZHc3hnUG1mNVZpQT09

Meeting ID: 858 4649 0301
Passcode: 659736

The order of business will be as follows:

1. Call to order
2. Approval of agenda
3. Approval of previous minutes – September 16, 2019
4. Treasurer’s report – Charles
5. Chair’s report – Shibby Claire
6. 2020-2021 Season- What it will look like with Covid
7. Elections

• President – Shibby Claire (incumbent)
• Vice-President – Jim Knight
• Secretary – Shalegh Ringma (incumbent)
• Treasurer – Charles Goodmanson (incumbent)
• Girls Coordinator – Julie Williams/Lauren Goodmanson
• Boys Coordinator – Jim Knight/Meena Sran
• Directors-at-Large Kelvin Kum & 2 vacant positions
9. Other business

Hello Field Hockey Community!

The Victoria Junior Field Hockey Association would like to invite you to the 2020 Annual General Meeting. They are looking for some new Board Members to join our team. They are looking for people who are interested in getting involved in the field hockey community and helping the next generation.

For interested parents, you will have a direct hand in shaping the association to benefit all children in our sport. This is a great way to acquire some professional development in a volunteer organization and to give you a chance to offer your ideas and perspective.

The AGM will be held on Thursday December 10, 2020 at 7pm via ZOOM. Everyone is welcome to attend the AGM.

Join Zoom Meeting
https://us02web.zoom.us/j/85846490301?pwd=N1V5OEE4MVJxMjZHc3hnUG1mNVZpQT09

Meeting ID: 858 4649 0301
Passcode: 659736

The order of business will be as follows:

1. Call to order
2. Approval of agenda
3. Approval of previous minutes – September 16, 2019
4. Treasurer’s report – Charles
5. Chair’s report – Shibby Claire
6. 2020-2021 Season- What it will look like with Covid
7. Elections

• President – Shibby Claire (incumbent)
• Vice-President – Jim Knight
• Secretary – Shalegh Ringma (incumbent)
• Treasurer – Charles Goodmanson (incumbent)
• Girls Coordinator – Julie Williams/Lauren Goodmanson
• Boys Coordinator – Jim Knight/Meena Sran
• Directors-at-Large Kelvin Kum & 2 vacant positions
9. Other business