Announcement

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VILFHA AGM 2013

Posted by Vancouver Island Ladies Field Hockey Association on Mar 17 2013 at 07:00PM PDT in Season 2012-13

Attention all VILFHA Members,

The Annual General Meeting of the Vancouver Island Ladies Field Hockey Association will be held April the 8th at UVic, McKinnon Gym room 150 @ 7 pm.

The motions attached are a result of an extensive review of both the Constitution and Bylaws and Rules and Regulations. The main purpose was to update the documents to reflect current practices in many areas, e.g. registration with FHBC; to modernize certain practices, e.g. communication options; and to provide clarity in areas where confusion or misunderstandings have consistently occurred, e.g. minimum age or players or player movement from team to team.

Motion 1
Be it so moved that the proposed amendments to the Vancouver Island Ladies Field Hockey Association Constitution and Bylaws contained within the attached document “VILFHA Constitution March 16, 2013” be adopted.

Moved: Sandy Grimwood
Seconded: Theresa Kennedy

Motion 2
Be it so moved that the proposed amendments to the Vancouver Island Ladies Field Hockey Association Rules and Regulations contained within the attached document “VILFHA Rules and Regulations March 16, 2013” be adopted.

Moved: Sandy Grimwood
Seconded: Theresa Kennedy

The membership will be asked to consider these two motions in two block or omnibus motions – first the Constitution and then the Regs. In each document, the proposed amendments are highlighted in yellow – the motion is placed immediately below the clause it proposes to amend, includes the proposed change and a rationale for the change.

In using an omnibus motion, the purpose is to consider the motions in their entirety as they pertain to the document. However, that does not preclude the opportunity for the members to ‘extract’ any motion for discussion/questions/further amendments/etc. If a member wishes to have a specific motion extracted, that motion will be subject to it’s own vote. Those motions that are ‘left’ will be considered as a block and the vote will occur once we reach the end of the document.

We have chosen the omnibus method because there are many amendments and a lot of repetition of content in the amendments. So instead of going clause by clause and addressing the same changes over and over, we will – hopefully – move through it more quickly.

We are sending this notice 3 weeks in advance of the meeting – ahead of our requirements – so that members have an opportunity to review and digest the proposed changes, as well as ask any questions about the process of handling omnibus motions.

Please feel free to ask questions to Denise McGeachy (denise.mcgeachy@gmail.com) about the process or the rationale or whatever you like.

Lastly, if there is anyone interested in being involved in the VILFHA Executive for the coming season, please contact Sandy Grimwood (skgrimwo@hotmail.com)

See you on the 8th of April.

Denise McGeachy
President
Vancouver Island Ladies Field Hockey Association